The PCC of St Mary, Balcombe (“St Mary’s”) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
Collected Personal Data
Your personal data – what is it? Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Purpose of collecting data
How do we process your personal data? St Mary’s complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: ‐
What is the legal basis for processing your personal data? Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events. Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; Processing is carried out by a not‐for‐profit body with a political, philosophical, religious or trade union aim provided: ‐ o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and o there is no disclosure to a third party without consent.
Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
How long do we keep your personal data ? We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
Your rights and your personal data Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Personal data includes any information obtained by St Mary’s through the church website www.stmarys‐balcombe.org and which can identify you as a user. This includes data such as your name, address, email address, phone number, server logs from your browser, your IP‐address and cookie information. What we do with the information We collect personal information such as your first name, last name, e‐mail address and other information which is voluntarily submitted by the users of the site. The personal information provided by you will be stored and processed for the purpose of providing the information you request and responding to your enquiry.
To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary c/o The Rectory, Haywards Heath Road, Balcombe RH17 6PA or a Churchwarden, as shown on our website. You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact‐us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.